Hoofer Council Minutes: Transition Meeting

Monday, May 4th 2009

Present:

Nick Clarens – Secretary

Brittney Rathsack – Historian

Emily Erwin-Prank – Fundraising

Jen Kulkoski – VP Programs

John Miller – Marketing

Forrest Rilek – Outing Rep

Matt Duerst – Sailing Rep

Kyle Olsen - President

Andrew Lee - Education

Sarah Crist – VP Finance

Justin Cherniak - Tech

Mindy Cummings – VP Programs

Austin Sciesznski – SNS Rep

Glenn Houde – SNS Rep

Jen Limbach – VP Finance

Drew Kozlak – Marketing

Courtney Kruger - Fundraising

David Nimmer – Mountaineering Rep

Tiana Riebe - Education

Alex Borden – VP Administration

Jim Rogers – Hoofer Advisor

Victor Orler – VP Administration

Paul Davidsaver – President

Sarah Springborn – Riding Rep

• Introduction
• Rounds
• Pizza!!!
• Yum J
• Club Updates
• Trial Memberships are in the process of being passed / have been passed by the clubs

Sailing - Passed Trial Membership. Keel boat lift in will be this weekend. Spring Kick-off  is this Wednesday.

Scuba – Passed Trial Membership. Elections were held, many new students. Membership cards are ready to be implemented.

• Hoofer of the month
• Nominations
• Kendall of riding club for awesome Barn Prom
• Jen for smooth instructor training
• Sarah for Trial Membership Initiative
• Tie between Sarah and Jen
• Both in since there was no Hoofer of the month last month
• Trial Membership
• Sarah gave overview of the details of the Trial Membership (from this point on noted as “TM”).
• Questions
• Justin: What if you lose your card? Sarah: Tough Luck, its like a gap gift card, if you lost it, you cant really use it…
• Laura: When does the card expire? Sarah: One year after purchase.
• Laura: How do you prevent duplication? Sarah: The membership card is signed by hoofer member selling them.
• Justin: Will club leaders have access to the emails of those who signed up? Sarah: yes (for the most part – might not always be possible)
• Paul: What about just buying a gift certificate of $40.00 to be spent for the membership during soar so the student can use it. Sarah: That would work, it would be preferable, though, if the gift certificate were noted as saying “For Hoofers TM” under the “purpose” section of the certificate.
• Andrew: Questioning the assumption of if you try it, you’ll buy it - which is the logic behind the TM idea. Sarah: it worked for me with most of the clubs I joined.
• Andrew: How can you track if full club memberships increased due to TMs? Sarah: it’s hard.
• Jen: I’m concerned about the giving away about TMs, who can give them away? Kyle: Only council can approve giving them away.
• Forrest: Can clubs monitor which memberships were the result of TMs if there was a “how did you hear about us?” section on the membership application page? Sarah: Sure, but it’ll have to be approved by each club.
• Matt D: Maybe an online survey would be another good way of tracking progress of TMs. Sarah: It is definitely a possible option, although perhaps more difficult than it needs to be
• Jim: Kudos to Sarah for TM idea, online survey is a good idea.
• Paul: Motion to enact TM, capping price at $40.00 but allowing Sarah to tweak some details as long as they stay in the spirit of what was mentioned today.
• Brittney: Second
• Kyle: Any questions?
• What if you buy the TM over and over and just use it without committing to any one club. Sarah: Membership forms are easy to change if necessary.
• Kyle: All in favor? / All opposed?
• Motion Passes
• Reflective Exercise
• This year’s Accomplishments
• H3
• TM
• Lady Liberty and Winter Carnival
• Filling Positions
• Climbing Wall
• Budgets…Kinda
• Ping Pong
• Plaques Updated
• Retreat
• Medium Length Meetings
• Breakfasts
• Friendships
• HoofBook
• Website
• ByLaw
• “I wish I had Known” Exercise
• Paul: I wish I had known my predecessor
• Sarah: I wish I had known that I could actually achieve my goals
• Alex: I wish I had known anything about hoofers
• Jen: I wish I had known how great central res is (especially Jill)
• Laura: I wish I had known how much council had you back
• Matt D: I wish I had known how awesome council meeting were
• Kyle: I wish I had known how to drive an 18-wheeler (which I now know how to do)
• Sarah: I wish I had known how cool stables are
• Brittney: I wish I had known everyone sooner
• Cliff: I wish I had known that all club memberships are $9.00
• Kyle: I wish I had known how open advisors are
• David: I wish I had known how cool the statue of liberty campout is
• Brittney: I wish I had known that my position isn’t as intimidating as I thought
• Laura: I wish I had known how cool the vintage is
• Jen: I wish I had known other people in the union
• Matt D: I wish I had known how hard my major was (I would have switched)
• Kyle: Thanks to everyone!
• Figurative passing of torch (literal passing of blue marker) to Paul
• Paul: Thanks Kyle for everything. Any announcements?
• Paul: Extravaganza ideas?
• Lots of things we can do - submit t-shirt suggestions.
• Sarah: Extravaganzas is a good transition event; people from outgoing should work with incoming to learn what works and what doesn’t.
• Paul: I want commitment from each club saying that, at the very least, they will have a table set up there
• Matt D: will definitely have the venetian boat event going
• Paul: All outgoing people ought to meet with incoming people and set a definite time for a meeting
• Victor: Everyone please submit the survey
• To Do List!
• Victor: Go to the breakfast. Get a hold of Union blueprints
• Brittney: Finish up awards
• Nimmer: Go to the breakfast
• John: Go to the breakfast
• Drew: Look at promotional book
• Jen: Lots of stuff. Get run organized
• Mindy: Meet Jen and go to the breakfast
• Forrest: Study for finals and get a job for the summer
• Kyle: Transition
• Matt: Set up accessible ski program
• Matt D: Go to the breakfast and Venetian sailing
• Andrew: Go to the breakfast and meet with predecessor
• Justin: Get in contact with tech chairs, go to the breakfast
• Austin: Hoofer Extravaganza
• Glenn: Hoofer Extravaganza
• Jen L: TM accounting
• Sarah: Find finance binder and give it to Jen L
• Courtney: Go to the breakfast
• Emily: Go to the breakfast and work with Nimmer
• Laura: Start logistics of Trial membership and talk to riding about extravaganza
• Sarah S: Same as Laura
• Alex: Meet with Victor, update binder and go to the breakfast
• Nick: Go to the breakfast and type up the minutes
• Paul: Go to the breakfast and go to Brittney’s party

• If anyone needs to get in touch with Mindy (the new VP – Programs) her email address is “mjcummings@wisc.edu”