Hoofer Council

Date: May 9, 2005

Time: 8:00 p.m. – 9:20 p.m.

People in Attendance:  Jim Rogers, Mike Larsen, Mik, Mark, Jen Apodaca, Luke Berg, Elliot Weber, Mary Beth Schmoller, Nathan, Kyle, Jenny Dahlberg

8:00 – Introductions

Mik:  SCUBA Rep

Mark:  Marketing Help until August 1st, has ideas for marketing for fall kick off

Mary Beth:  Secretary, enjoys drinking and working

Jim:  Advisor

Luke:  past VP-Admin

Elliot:  President, working during summer…not in Madison

Mike:  Commodore, crazy Physics guy

Nathan:  Technology Rep, Outing Club Website, has a real world job, likes unicorns and sunsets

Jen:  Fundraising Chair, helping with Pier set-up, raised by wolves until 16 in TX

Jenny:  past-Prez, “the girl”

Kyle:  current VP-Admin

8:11 – Stable Update by Jenny

Past Council passed resolution to create committee to look at stable: 

5 Students - Elliot Weber, Jenny Dahlberg, Matt Brockdorf, Janelle, Johanna Wilbert and

4 Voting staff - Tom Smith (MUBA Treasurer), George Cutlet (MUBA Trustee), Dick Pierce (Facilities), Troy Suski (Financing) and

2 Non-voting Staff - Linda Bentz (Riding Advisor) and Susan Dibbell (Union Rep)

? Nathan – Who helped with selection?  All levels helped with selection process

? Jen – What is the purpose?  Purpose of committee is to look at finances of Stable.  Presentation due November 15th.  Will either create a long-term plan or look to dissolve stable.

? Mark – How much is the stable down? Stable has been running about $25,000 negative per year.

? Mark – Didn’t MUBA pay off mortgage?  No, but they have given Riding Club money to help with non-horse related repairs…things mainly dealing with facility maintanence.

Union has financially helped the stable in the past, but won’t continue that into the future.

Well at stable was too close to path that horses use, MUBA offered $15000 to help create and fence a new path and fix gutter problems.

8:19 – Upcoming Events

All-Hoofer Kickoff:  Wednesday, June 8th at 6:00 PM

Contact Elliot if you need a table for you club

Union Terrace Fest:  Sunday, June 11th, noon-sunset

Climbing Wall, need to supply belayers

Possible Marketing Strategies:

-Farmer’s Market (sailboat around Square, bikers)

? Mark – Should we add to website?

Nathan – Can be added…need to check with outgoing Technology Rep to get passwords

Mark – Website is not as effective as it could be.  Should we put money towards creating new, more informative website to capture more club members?

Nathan – Image problem for Hoofers in general.

Luke – We can switch over to new web host (RenderHosting).

Nathan – Will look into that.  More than happy to help create a new page for the upcoming kick off.  If you have ideas, contact him.

Mark – Surveying of members attending Kickoffs show many people found out via website.  Also, large majority are freshman…need to capture them early.

Jim – SOAR inventory of e-mails also very helpful.

? Jen – How to find out what position should do?

Elliot – set up meeting with him, talk with past person

8:40 – Discussion of Goals for Council for the next year.

• 75th Anniversary
• More effective cross-club marketing and involvement
• Database of Members with e-mails
• Fill all Council Positions
• Make Council and their resources more visible to clubs
• Possibly make marketing chair more of a marketing/membership chair
• Increase continuity in clubs…perhaps Council can be a resource for that
• Strategic Plan
• Use history and archives as a resource so as to not re-invent the wheel each year
• Understand vision
• Facility replacement plans
• Create census with demographics
• All campus non-Hoofer Activities/Free events (ex. Banff)
• Co-sponsorships btw. Hoofers and WUD
• Increase branding/image
• Better club/team cohesion
• Position binders
• Have presence/help with AEE Conference
• Better recognition of outstanding Hoofers (ex. Hoofer of the Month)
• Finality of HEC fiscal issues
• FUN!!!

9:15 – Discussion of next meeting

Send Elliot your schedule with preferable meeting times for the summer

Send Mary Beth your contact info to update Hoofer Leader List

9:18 – Discussion of giving execs permission to make quick decisions over the summer if necessary

• Motion - Nathan:  Give Council Execs power to make necessary decisions given there are no objections by other Council members.
• Second – Luke
• Motion Passes Unanimously

• Motion to Adjourn – Luke
• Second – Mik
• Motion Passes Unanimously