Hoofer Council Meeting

Location: Hoofer Lounge

Date & Time: 7/31/09 7:30

Attendance:

Mindy, Victor, Andrew, Matt, Paul, Sarah, Justin, David, Nick

Club Updates:

Sailing: Commodore elections next week August 6th. Head of Instruction position is open, Brain Borkovec is leaving. Commodores Cup was fun!

Riding: lessons, youth camps, show coming up

SnS: found error in finances, they are in the black….

Scuba: Classes, looking for rep

Outing: going swimmingly, looking for rep

Mountaineering: climbing…

Presidents Report:

Applied to be student regional director for ACUI. Busy planning retreat…

VP-Finance Report: 

Prelims on the 5th. Deadline on the 15th. Get corrections in!

VP-Programs:

Club reps get volunteers together for MU Bash for info tables.

Marketing:

Facebook page

MOTION by Justin: “Motion to approve Facebook group for Hoofer Council and allow group to use all Hoofer trademarks and copyrights, Council maintains control over content and existence.”

SECOND: David

MOTION PASSED

Official Appeal Request Policy:

MOTION by Justin: “Motion to approve the document (below) with changes (in red) that the Council President will be the person to accept or deny the appeal.”

SECOND: Victor

MOTION PASSED

Retreat:

Things are going well…

To Dos:

Justin: Continue working on all hoofer database - set up for each club by Tuesday

Matt: Set up things for when he is gone

Andrew: Elect a sponsor for WFA

Victor: draft outline of suspension policy

Mindy: RETREAT

Sarah: find volunteers for MU Bash, look over budget, and affirm attendance at retreat

Paul: going on vacation…

Making an Official Appeal to Hoofer Council

This is the policy for making an official appeal to Hoofer Council related to a decision made by any Hoofer Club governing board.

An official request for appeal to Hoofer Council will be designated so when the following occurs:

• An appeal requests is written and delivered preferably by email to president@hoofers.org or a hardcopy, addressed to the Hoofer Council President.
• The request must clearly describe the specific appeal requested, as well as the grounds by which Hoofer Council should hear said appeal.
• Arguments for a final resolution need not be made; instead, only address why Hoofer Council should hear the matter.

After the Hoofer Council President receives an official request as defined above, the following will take place:

• The Hoofer Council President will notify appropriate respondent(s) and provide a copy of the request for appeal.
• The Hoofer Council President will set a response deadline for the respondent.
• By the deadline the respondent(s) will submit electronically to the Hoofer Council President their response to the request for appeal.
• Once an official request and response is submitted a decision will be rendered by the Hoofer Council President that may include:

1) Hearing the appeal

2) Decline hearing the appeal

3) Send the matter to the relevant governing board

4) Other actions deemed prudent.

Hoofer Council reserves the right to update this policy as they see fit without notice. Questions regarding this policy can be direct to the Hoofer Council President by email or appointment.