Hoofers Council Meeting 9/28/2009

Hoofer Lounge

Attendance:

Billy Burrough (Events Chair)

Martin Feehan (SCUBA Rep)

Joshua Schmale (Mountaineering Rep)

Andrew Lee (Education Chair)

Caroline Rose (Outing Rep)

Drew Kozlak (Marketing Chair)

Gina Slesar (Ast. Marketing Chair)

Paul Davidsaver (President)

Austin Scieszinski (SnS Rep)

Courtney Kruger (Development Chair)

Brittney Rathsack (Historian)

Jennifer Limbach (VP-Finance)

Minutes approved

Agenda Approved

To Do’s Reviewed

Club Updates

Outing

Outing Club Website is kind of working…people are working on it

Mountaineering

Facebook page is being worked on and updating content of website and went to a climbing competition

SnS

Rail Jam sponsor dropped and needed to raise $10,000 now via grants

Scuba

Fixing engine and boat

Sailing

Club Survey and planning for lift-out on the Sunday the 18th with a backup date of the 24th

Riding

Banquet raised $350 and silent auction also raised $350

Presidents Report

Advanced Team is having WUD sponsor a mini-retreat to go floor by floor and look at the blueprints to make sure we aren’t forgetting anything. All of the directors and AD’s will be present. Whether or not Hoofers will have its own is still up in the air. WUD one is on October 10th from 2:30-5:00 with food.

Hoofer Council Vacancy

Victor Orler resigned as VP-Admin, and thanked for all his work he did setting up Council this year.  Nick and Mindy will be heading up the application process to fill his now vacant position.

Renovation Chair

A Council Chair, will full waiver of membership fees and voting privileges that will report directly to the VP-admin. This position will be on several boards and head various committees.

Brittney makes a motion to create a new chair position titled the Renovation Chair

Friendly amendment: the position description of the Renovation Chair will be crafted by the executives at  a later date.

Andrew: second

Motion Passes

Paul: Hoofer Council Expulsion / Suspension Policy

Brittney: Motion to approve this suspension / expulsion policy

Austin: Second

Friendly amendment: to remove “and punishment” at the end of Section 2: B

Friendly amendment accepted.

Motion Passes (See below for approved policy)

Drew: New website review

Looks good: Email Drew with ideas

Austin: Hoofers Haunted Halloween

Kickoff in library mall 22-29th Pumpkin pie eating contest, pie throwing, haunted ghost walk, partnering with corn maze. Scary Movie (Film Committee) Haunted House (one night, 5 hours long), Sunday 25th hand out candy at libraries with info about events, and Buccaneer’s Ball.

Brittney: Haunted House

Haunted House working with Performance Committee. Registration at DOiT. Need Volunteers to help set up and run the haunted house. Plan on ordering two meals, one for dinner, one for clean up.

Brittney: Homecoming Update

Float. We can’t just sign up for just the float event. We have to sign up for the events as a whole. Paul will send out the list of events, and we’ll decide on which events we’ll do next meeting.

Announcements:

Motion: Paul, move next week’s meeting to 6pm to accommodate Vikings, Packers game.

Motion Passed

To do’s

Billy: Actually talk to Brittney….for real….FOR REAL….and meet up with Mindy….and give her chicken noodle soup

JJ: Club vote on Facebook page

Andrew: Talk to Jen about Ghost stories walk…

Courtney: Work on HHH and collaborate with Brittney about haunted house and homecoming stuff and meet with Jim

Brittney: Get emails from Paul and meet with theater people and decide on a theme

Caroline: help out with homecoming and Halloween things…and go to HOLO

Gina: Marketing meeting on Wednesday and HHH meeting on Thursday

Paul: Check alleged email from Andrew. Marketing survey, set up a Mini Retreat for Union South, contact theater people

Martin: Update scuba club lift out

Drew: Committee meeting on Wednesday….for funnsies micro-manage Gina…draft website to a more final looking design and email it to Justin

Austin: Various things for HHH

Nick: Send out minutes

Meeting Adjourned



Please see below for Approve Hoofer Council Suspension/Expulsion Policy

Hoofer Council Policy on the Procedure

 for Suspension or Expulsion of Members

Section 1: Normal Suspension or Expulsion

A.            A formal complaint must be given to the Hoofer Council President.  Any Hoofer member(s) or governing board(s) (including Council) can submit a complaint but the source cannot be anonymous.  The complaint should include a list of tenets and/or policies broken, a description of every event where those tenets or policies were broken, and a suggested suspension length or expulsion.  Testimony is not necessary but is beneficial to the merit of the complaint.



B.            The Hoofer Council President will review the complaint.  From there, he/she will do one of three things:

•    Bring the complaint to Council

•    Refer it back to the appropriate governing board

•    Deny the complaint for lack of evidence a tenet or policy  had been broken



C.            If Hoofer Council hears the case, the defendant and the author(s) of the complaint will both come in to make their case.  The Hoofer Council President will act as the mediator.  Each side will be given equal time.  After each side has made their case, the floor will be open for discussion.  After discussion, council will vote. 

D.            A 2/3rds vote of those present with quorum is required for suspension or expulsion.  If no punishment is handed out, the complaint will be filed for reference.

E.            If a decision is made to suspend the member, the President will determine effective time period of that suspension.

Section 2: Emergency Suspension

1. The Hoofer Council President has the authority to immediately suspend any Hoofer Member for violation of their agreement in Hoofer membership application or believed threat to self, others, or the Hoofers Organization in whole or part.
2. Emergency Suspension automatically results in Hoofer Council reviewing the suspension at the next meeting for final decision.
3. At the Hoofer Council President’s discretion Emergency Suspensions will continue or terminate before final Hoofer Council decision.
1. With written consent, the suspended party can opt out of Hoofer Council reviewing the suspension.