Qualifications to be Hoofer Council Secretary

• A general knowledge of the Hoofer philosophy and of the individual Hoofer clubs; or more importantly a desire to learn more about the clubs and the Wisconsin Union.
• Must be a current student at the UW – Madison for at least one of either the fall or spring semester of the term of office.

  Hoofer Council Secretary’s Duties

• Attendance at all Council Meetings is mandatory for all voting members of Council.
• Attendance at the Hoofer Council Fall and Spring Retreat is mandatory for all members of Council.
• Record, reproduce, distribute and post the Hoofer Council minutes and meeting announcements in a timely manner.
• Reserve meeting rooms through Union reservations and send meeting reminders via email to Council members
• Assist the Hoofer Council Execs as needed in handling Council correspondence, preparing meeting agendas, updating position descriptions and planning the Fall Retreat. 
• Create certificates for and promote the Hoofer of the Month.
• Update the Hoofer of the Month and administrative bulletin boards as needed.
• Update and revise position description and position guide as appropriate. 
• Send a monthly e-mail update of upcoming Hoofer happenings to the general Hoofer membership.
• Facilitate end of year Hoofer Awards
• The Secretary is encouraged to attend weekly meetings of the Hoofer Council execs.  
• Ensure maintenance of Hoofer Council position description binders.  
• Other duties may be assigned by Hoofer Council as needed.

  Benefits

• Leadership skill development is an integral part of Wisconsin Union leadership positions.
• Hoofer Council Officers receive free memberships in all clubs during their term of office after having paid the General Activity fee.

  Accountability

• All Hoofer Council members abide by Wisconsin Union policies and the Hoofer Council Constitution.
• The Hoofer Council Secretary is accountable to all Hoofer clubs officers and general members.
• The Hoofer Council Secretary is accountable to the Hoofer Advisors regarding position performance and responsibilities.
• The Hoofer Council Secretary reports to Hoofer Council and is directly accountable to the Council President.

    Time Commitment

• Meeting times weekly:                  1-2 hours
• “Office hours” weekly:                  2-3 hours
• TOTAL TIME PER WEEK:           4 HOURS average